Design: Schedule

Define your event start and end dates. An event can be split into multiple stages of bidding. Coupled with the use of autopilot, this allows a hands-off approach to manage an event.

Event Schedule

Event Timezone


Event Stages

Event Schedule

Click the ‘Change’ button to set the start date (using the drop down calendar function) and time  of your event. Once you have finished with your selection, click the ‘save’ button. Carry out the same steps when selecting the ‘Bidding End’ date. By default, the system will set the start time to 09:00 am and end date to 17:00 if no time is specified.

Figure 1: Event Start Times

To add additional bidding rounds, click the green ‘Add a round’ button in the top right hand corner (see fig 1). You can also rename your bidding round by clicking the grey 'Edit' icon next to the 'Bidding Stage 1' title. Users can schedule preceding bidding rounds to begin at either a specified date and time or select a desired amount of time the next round will begin after the close of the previous round. Bidding rounds can be deleted by clicking the ‘Delete’ button in the top right hand corner (see image below)

Figure 2: Schedule preceding Rounds

The event schedule will be displayed as a timeline at the top of the screen when additional bidding rounds are added. The timeline will display start and end times for bidding rounds as shown below.

Figure 3: Bidding Schedule

Event Timezone

The event time zone will be set according to the users account settings. The time zone can be edited by clicking the grey ‘edit’ button next to the timezone, and then click the drop down to select the desired time zone, and click ‘Save’

Figure 4: Event Timezone


Autopilot allows bidding rounds to be automatically opened, closed, and have a desired scenario evaluated by following an agenda set at the beginning of the event. Toggle Autopilot to 'On' to enable this feature

Figure 5: Autopilot Toggle

With Autopilot enabled, users can select the desired scenario to be evaluated at the end of each bidding round. By default, the ‘Low cost Baseline’ will be available. You can jump to the ‘Evaluate’ step to create different scenario’s that autopilot will evaluate at the end of the bidding rounds (see image below).

Figure 6: Autopilot Scenario Setup

To review the autopilot schedule, click the ‘Review autopilot agenda’. This will display the complete actions that the autopilot will follow once the event begins as shown below.

Figure 7: Autopilot Agenda

To learn more about how to use the Autopilot feature, click the 'Visit Keelvar Support' text highlighted in blue on the right hand side (see image above).

Event Stages

With ‘Event Stages’ enabled, the bidding event can be split into multiple stages of bidding. Users can select the drop down (see fig 8) to determine if the event will be a single round or multi round. In the case where ‘multi-round’ is selected, you can define how long a bidding round will last for, and how much time will be allotted for analysis between bidding rounds.

Figure 8: Define Event Stages

Once set, you can select from the following conditions below that the bidding stage will close under, as well as the minimum number of bidding rounds that must take place before the bidding event closes:

  • Number of rounds since last bid
  • Minimum active bidders in round
  • Minimum lots with reserve met
  • Minimum lots with allocation change
  • Number of rounds since last lot allocation change
  • Minimum changes in total allocation cost
  • Number of rounds since last allocation cost change
These are optional inputs and are not required to use event stages.
Figure 9: Event Stage Termination rule

Event stages can be coupled with autopilot to allow the bidding rounds to be opened and closed according the agenda set by the event stages.

Additional stages can be added to the event by click the ‘Add a stage’ at the top of the screen. Event stages can be arranged by clicking the ‘Arrange Stages’ button, and simply drag and drop the stages. Click the ‘Delete’ button to remove a stage from the event.

Figure 10: Add and Arrange Event Stages
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