Overview
Pausing an event suspends bidding, and enables you to update and edit certain features and settings in the event.
When an event is paused, you can perform the following actions:
- Edit, add or remove columns.
- Add or remove lots.
- Add secondary currencies.
- Invite new bidders to the event.
- Change lot visibility.
- Upload a modified event design.
- Place or modify bids on behalf of bidders.
- Change the cost calculation formula.
- Update column roles.
- Modify lot bonus/malus.
For a detailed list of specific actions that do and do not require an event to be paused, see Table 1.
Pausing an event
To pause an event on the Management page, click on the Pause button on the Manage event card. A confirmation modal appears on the screen to verify if you would like to proceed with the action. Each confirmation modal will give you the option to click a checkbox to automatically notify bidders of the update. Only bidders who have accepted the event invitation will receive an email. Blocked bidders are not notified.
You can also pause the event by clicking the Pause icon above the main menu on the left side of the window.
If you pause an event directly from the main menu using the Pause icon, you cannot configure the option to notify bidders.
Validating and resuming an event
After you finish modifying the event, you must validate and resume the event to allow bidders to continue bidding. Validation ensures that any changes made while the event is paused do not cause errors. For more information, see Resuming an event.
Actions that require the event to be paused
For some event updates, bid sheet changes, and setting modifications, you must pause the event. However, certain actions do not require the event to be paused. Because pausing an event impacts the available bidding time, it is useful to understand which specific actions require the event to be paused and which actions do not. You can easily configure additional time to compensate for the event being paused; however, certain bidders may only be available to bid at specific times. Minimizing event disruption whenever possible helps ensure a better and simpler experience for bidders.
Table 1 provides a comprehensive list of the actions that do and do not require the event to be paused. The actions are grouped by the feature or area of the application they relate to.
| Feature | Action | Pause? |
| Event Overview |
Editing the Event information | No |
| Adding a supporting document | No | |
| Deleting a supporting document | No | |
| Editing the Bidder visibility of a supporting document | No | |
| Adding a secondary currency | Yes | |
| Editing Messages settings | No | |
| Schedule |
Editing the Bidding ends time for a round | No |
| RFI |
Adding a question | No |
| Deleting a question | No | |
| Editing a question | No | |
| Adding a Category to a question | No | |
| Editing RFI Response configuration — if no bidder has yet replied to a question | No | |
| Bid sheet — Columns |
Adding a Visible, Mandatory/Optional, Purchaser-input Text/Numeric/Formula column | Yes |
| Adding a Hidden, Mandatory/Optional, Purchaser-input Text/Numeric/Formula column | Yes | |
| Adding a Visible, Mandatory/Optional, Bidder-input Text/Numeric column | Yes | |
| Updating the Lot Identifier column | Yes | |
| Editing the decimal precision for Hidden/Visible, Purchaser-input/Bidder-input columns | Yes | |
| Editing a Column role | Yes | |
| Assigning a Column role to a column | Yes | |
| Editing a Bidder-input column to limit the values that can be provided | Yes | |
| Editing a column Type | Yes | |
| Editing a column Requirement | Yes | |
| Editing a column Name | Yes | |
| Editing a Hidden/Visible, Purchaser-input, Numeric/Text column | Yes | |
| Editing the Visibility for a Mandatory/Optional, Purchaser with Bidder Specific Values-input, Numeric/Text column | No | |
| Editing the Visibility for a Purchaser-input column | Yes | |
| Bid Sheet — Lots | Adding new lots | Yes |
| Making lots Hidden to Bidders — in situations where the bidder has bid on the lot and where the bidder has not bid on the lot | Yes | |
| Making lots Visible to Bidders | Yes | |
| Bid Sheet — Global bid inputs | Adding a new Global bid input | Yes |
| Editing a Global bid input | Yes | |
| Cost Calculation |
Editing the Cost Calculation | Yes |
| Event Settings | Editing General Settings | No |
| Editing Feedback Settings | No | |
| Editing Capacity Settings — Capacity limits | No | |
| Editing Capacity Settings — Bidder-defined capacity limits | No | |
| Editing Capacity Settings — Lot share capacity limits | Yes |