Confirming RFI and Bid Sheet Submission in Keelvar

Verification of RFI and bid submissions ensures timely participation in Keelvar events. This guide explains how to use the Event Participation Task List, interpret real-time confirmation banners, and verify that data is captured securely. Immediate feedback mechanisms provide transparency for bidders, confirming that responses are accessible to purchasers and compliant with event requirements.

Event participation feedback

The Event Overview page includes a task list that tracks participation progress in real-time. This list provides a visual indication of completed requirements before an event deadline. After bid submission, a green banner will pop up confirming submission and listing lots bid on (for online and offline bidding).

  • Document Tracker: Monitors the download status of supporting documents. A green checkmark appears once all files are downloaded.
  • RFI Progress: Displays the count of submitted answers against the total number of questions.
  • Bid Submission Status: Tracks the number of lots with active bids.

Figure 1. Task list for event participation

Figure 2. Successful bid upload banner

Figure 3. Successfully completed all tasks for event

RFI response confirmation

To verify RFI status, view the Progress section in the top-left corner of the RFI interface. This view identifies answered and unanswered questions.

  1. Confirm that a green check mark appears in the top-right corner of each question.
  2. Ensure gating responses are submitted and confirmed by selecting Confirm gating responses.
  3. Verify that Event Information and Supporting documents are unlocked, which occurs only after gating questions are answered correctly.

RFI progress and gating confirmation interface

Figure 4. RFI progress tracking

Bid sheet confirmation

Keelvar provides explicit visual confirmation upon uploading a bid sheet or submitting online changes.

  1. Session Summary: A confirmation banner appears at the top of the bid sheet providing a breakdown of lots successfully bid upon during the current session.
  2. This breakdown remains visible while navigating between the bid sheet and the event overview.
  3. Status Column: Check the Status column to verify the validity of each individual bid.

Bid submission confirmation banner and status column

Figure 5. Bid submission confirmation

Submission updates

Revisions are permitted until the event deadline. Re-entering an event to edit and resubmit bids or RFI answers will replace the previous submission. Only the latest timestamped data is considered during the evaluation phase.

For detailed instructions on submission methods, refer to Submitting bids offline or Submitting bids online.

Post-submission verification

No further steps are needed after a successful confirmation message. Upon seeing a submission confirmation banner, your participation is secured, and your data is immediately accessible to buyers.

  • Immediate Access: Purchasers receive access to responses immediately upon submission.
  • Record Keeping: Bidders may download a copy of the submitted bid sheet for internal records.
  • Audit Trail: Keelvar maintains an audit log of all submission attempts to ensure procurement integrity.